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Setting Up Google Workspace Using cPanel: A Comprehensive Guide

Professionalize your communication by setting up Google Workspace via your Batoi Hosting cPanel. Our comprehensive guide walks you through every step — from purchasing Google Workspace to domain verification and email configuration. Ideal for entrepreneurs, programmers, and tech-savvy professionals looking for seamless integration.

Introduction

Discover how to seamlessly integrate Google Workspace services with your domain through your hosting cPanel. This guide provides a detailed roadmap for configuring Google Workspace with your website and establishing a professional email system.

Steps at a Glance:

Section 1: Purchase and Manage Google Workspace Service via Batoi

For a step-by-step breakdown of acquiring and managing Google Workspace through Batoi, please refer to our comprehensive help article here.

Section 2: Section 2: Add Additional Users to Your Account (Optional)

To explore the process of adding other users to your Google Workspace account, refer to our in-depth help article here.

Section 3: Verify Domain Ownership with Google by Adding a TXT Record to Your DNS Settings

To confirm your domain ownership with Google, you need to insert a specific TXT record into your DNS settings.

To help you do this, Google will try to detect where your domain is hosted and provide instructions, as illustrated in Figure 1 below.

Figure 1: Google Admin Console Domain Verification Screen
Figure 1: Google Admin Console Domain Verification Screen

Login to cPanel: To start, you need to access your cPanel account. You can do this by appending '/cpanel' to your domain name (e.g., https://<your-domain-name>/cpanel) or via the link provided by our Support Team. Use your username and password to log in, as illustrated in Figure 2 below.

Figure 2: cPanel Login Screen
Figure 2: cPanel Login Screen

You will land on the dashboard page upon successful login, as illustrated in Figure 3 below.

Figure 3: cPanel Dashboard Screen
Figure 3: cPanel Dashboard Screen

Look for the DNS Zone Editor tool under the Domain section, as illustrated in Figure 4 below.

Figure 4: cPanel DNS Zone Editor Section
Figure 4: cPanel DNS Zone Editor Section

You will land on the zone editor list page, as illustrated in Figure 5 below.

Figure 5: cPanel DNS Zone Editor List Screen
Figure 5: cPanel DNS Zone Editor List Screen

Click on the Add Record button drop-down arrow and click Add ”TXT” Record, as illustrated in Figure 6 below.

Figure 6: cPanel DNS Zone Editor List Screen
Figure 6: cPanel DNS Zone Editor List Screen

A new form will open and you need to use the form to add a TXT record that contains the information from the Google Workspace website, as illustrated in Figure 7 below.

Figure 7: cPanel DNS Zone Editor TXT Record Add Screen
Figure 7: cPanel DNS Zone Editor TXT Record Add Screen

Enter the below details and click on the Save Record button, as illustrated in Figure 7 above.

  1. Name – your domain name
  2. TTL – 86400
  3. Type – TXT
  4. TXT Data – copy and paste from the Google Workspace interface

Section 4: Set up Email by Adding MX Records

Next, you need to complete the steps to add the MX Records. These are the things that allow Google Workspace to handle email for your new domain name.

Go to the DNS Zone Editor and from the list page click on the Add Record button drop-down arrow and click Add “MX” Record, as illustrated in Figure 8 below.

Figure 8: cPanel DNS Zone Editor List Screen
Figure 8: cPanel DNS Zone Editor List Screen

A new form will open and you need to use the form to add a MX record that contains the information from the Google Workspace website, as illustrated in Figure 9 below.

Figure 9: cPanel DNS Zone Editor MX Record Add Screen
Figure 9: cPanel DNS Zone Editor MX Record Add Screen

You can manually delete the existing entries and then use the form to add the following entries:

Name TTL Priority Destination
(Your Domain Name) 3600 1 ASPMX.L.GOOGLE.COM
(Your Domain Name) 3600 5 ALT1.ASPMX.L.GOOGLE.COM
(Your Domain Name) 3600 5 ALT2.ASPMX.L.GOOGLE.COM
(Your Domain Name) 3600 10 ALT3.ASPMX.L.GOOGLE.COM
(Your Domain Name) 3600 10 ALT4.ASPMX.L.GOOGLE.COM

Once added, go to the Google Admin console and click the Verify Domain And Set Up Email button and Google will start verifying your domain name, as illustrated in Figure 10 below.

Figure 10: cPanel DNS Zone Editor MX Record Add Screen
Figure 10: cPanel DNS Zone Editor MX Record Add Screen

A success message will appear once the domain is verified, as illustrated in Figure 11 below.

Figure 11: cPanel DNS Zone Editor MX Record Add Screen
Figure 11: cPanel DNS Zone Editor MX Record Add Screen

With this set up Google Workspace is complete and your email should start working soon.

Section 5: Customize URL for Your Google Workspace Services (optional)

You can customize your Google Workspace services by creating a custom web address (URL) to make it easy for users to find each service. Create custom addresses for your primary domain services including Gmail, Calendar, Google Groups, Sites, and others.

For example: with a custom address, the user can sign in to their Gmail inbox at mail.example.com instead of the default longer address mail.google.com/a/example.com. The user can sign in to their Google Drive app at drive.example.com, and the Calendar at calendar.example.com.

Follow the below steps to create the custom URL:

  1. Login to the Google Workspace admin console at https://admin.google.com
  2. From the admin console dashboard, go to Menu > Account > Account settings > Custom URLs
  3. Select the domain you want to update from the list
  4. Under the service URL, enter a prefix.
    Note: for example prefixes for Google services include calendar, drive, mail, groups, and sites. If the prefix is already assigned to another service, remove or rename the prefix and click Save. Then add the prefix to the service URL.
  5. You need to add the CNAME record for each service address you're customizing in Your DNS settings
  6. Once the CNAME is added in your hosting control panel, go to the Google admin console and click I've completed these steps.

NOTE: CNAME record changes can take up to 72 hours to go into effect, but typically they happen much sooner.

Add CNAME Record to Your DNS Settings

Next, you need to complete the steps to add the CNAME Records.

Go to the DNS Zone Editor and from the list page click on the Add Record button drop-down arrow and click Add “CNAME” Record, as illustrated in Figure 12 below.

Figure 12: cPanel DNS Zone Editor List Screen
Figure 12: cPanel DNS Zone Editor List Screen

A new form will open and you need to use the form to add a CNAME record that contains the information from the Google Workspace website, as illustrated in Figure 13 below.

Figure 13: cPanel DNS Zone Editor MX Record Add Screen
Figure 13: cPanel DNS Zone Editor MX Record Add Screen

You can manually delete the existing entries and then use the form to add the following entries:

Name TTL Record
mail 3600 ghs.googlehosted.com
calendar 3600 ghs.googlehosted.com
drive 3600 ghs.googlehosted.com
groups 3600 ghs.googlehosted.com
sites 3600 ghs.googlehosted.com

Once added, go to the Google Admin console and click the I’ve completed these steps button.

Section 6: Adding SPF Record to Prevent Messages from being Marked as Spam

To explore the process of adding SPF records to your DNS Settings, refer to our in-depth help article here.

Conclusion

This guide has equipped you with the tools to successfully set up Google Workspace services via your Batoi Hosting cPanel. For further information or assistance, feel free to reach out to the Batoi Support Team.

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