Manage Tasks, Issues and Discussion Thread within Your Business Workflow


This article explains how to manage tasks, issues and discussion thread within your business workflow using Batoi CloudSpace.

Click on the ‘Ticket’ button available in the View page of a Project in order to view the list of Tickets that have been added for the project as shown in Figure 1.

Figure 1
Figure 1

To add a Ticket, click on the ‘Add Ticket’ button as shown in Figure 2.

Figure 2
Figure 2

Select a Ticket Type from the dropdown menu as shown in Figure 3.

Figure 3
Figure 3

As seen in Figure 3, you can add three types of tickets namely Discussion, Issue and Task. Each of the following types have been discussed below.

Add a Ticket of Type 'Discussion'

To add a ticket of type discussion, click on the ‘Discussion’ link from the dropdown menu as shown in Figure 4.

Figure 4
Figure 4

There are two sections in the Add Discussion page namely 'Required Section' in which only the required fields will appear and the other one is 'Advanced Section' in which the fields which are not required will appear. If you want to fill information also in the 'Advanced Section' then click on the 'Advanced' link as shown in Figure 5.

Figure 5
Figure 5

In the 'Add Discussion' page as shown in Figure 5, fill in the following information. Each step shown in Figure 5 is explained in the below table.

Sl. No. Name Type Description
1 Subject Required Enter a description for the discussion
2 Category Required The ticket categories added in the settings page will appear in the dropdown menu. Select a category for the discussion
3 User(s) Required Select and assign this ticket to multiple users who can view and act upon the discussion
4 Description Optional Enter the description of the ticket
5 Select Parent Ticket Optional Select a parent ticket from the dropdown menu (if any)
6 Caption Optional Enter the caption of the file that you would like to upload for the discussion
7 Upload File Optional Click to choose and upload a file for the discussion
8 +Add More Optional Click if you want to add more row to add one more file for the discussion

Once you are done with, click on the 'Submit' button as shown in Figure 5 to save your information.

Add a Ticket of Type 'Issue'

To add a ticket of type Issue, click on the 'Issue' link from the dropdown menu as shown in Figure 6.

Figure 6
Figure 6

There are two sections in the Add Issue page namely 'Required Section' in which only the required fields will appear and the other one is 'Advanced Section' in which the fields which are not required will appear. If you want to fill information also in the 'Advanced Section' then click on the 'Advanced' link as shown in Figure 7.

Figure 7
Figure 7

In the 'Add Issue' page as shown in Figure 7, fill in the following information. Each step shown in Figure 7 is explained in the below table.

Sl. No. Name Type Description
1 Subject Required Enter a description for the issue
2 Category Required The ticket categories added in the settings page will appear in the dropdown menu. Select a category for the discussion
3 User(s) Required Select and assign this ticket to multiple users who can view and act upon the issue
4 Description Optional Enter the description of the ticket
5 Select Parent Ticket Optional Select a parent ticket from the dropdown menu (if any)
6 Caption Optional Enter the caption of the file that you would like to upload for the issue
7 Upload File Optional Click to choose and upload a file for the issue
8 +Add More Optional Click if you want to add more row to add one more file for the issue

Once you are done with, click on the 'Submit' button as shown in Figure 7 to save your information.

Add a Ticket of Type 'Task'

To add a ticket of type Task, click on the 'Task' link from the dropdown menu as shown in Figure 8.

Figure 8
Figure 8

There are two sections in the Add Task page namely 'Required Section' in which only the required fields will appear and the other one is 'Advanced Section' in which the fields which are not required will appear. If you want to fill information also in the 'Advanced Section' then click on the 'Advanced' link as shown in Figure 9.

Figure 9
Figure 9

In the 'Add Task' page as shown in Figure 9, fill in the following information. Each step shown in Figure 9 is explained in the below table.

Sl. No. Name Type Description
1 Subject Required Enter a description for the issue
2 Category Required The ticket categories added in the settings page will appear in the dropdown menu. Select a category for the discussion
3 Estimated Hours Required Enter the estimated hours needed for the completion of the said task
4 Timeline Required Enter the timeline within which this task needs to be completed
5 User(s) Required Select and assign this ticket to multiple users who can view and act upon the task
6 Description Optional Enter the description of the task
7 Select Parent Ticket Optional Select a parent ticket from the dropdown menu (if any)
8 Caption Optional Enter the caption of the file that you would like to upload for the task
7 Upload File Optional Click to choose and upload a file for the task
8 +Add More Optional Click if you want to add more row to add one more file for the task

Once you are done with, click on the 'Submit' button as shown in Figure 9 to save your information.

Add Multiple Tickets of Type 'Task'

To add multiple tickets of type Task, click on the ‘Multiple Tasks’ link from the dropdown menu as shown in Figure 10.

Figure 10
Figure 10

In the 'Add Multiple Tasks' page as shown in Figure 11, fill in the following information about a Project. Each step shown in Figure 11 is explained in the below table.

Figure 11
Figure 11
Sl. No. Name Type Description
1 Subject Required Enter a description for the issue
2 Category Required The ticket categories added in the settings page will appear in the dropdown menu. Select a category for the discussion
3 Description Optional Enter the description of the task
4 Timeline Required Enter the timeline within which this task needs to be completed
5 Estimated Hours Required Enter the estimated hours needed for the completion of the said task
6 +Add More Optional Click if you want to add more row to add one more file for the task
7 Delete Optional Click to delete the row.

Once you are done with, click on the 'Submit' button as shown in Figure 11. You can then see that the newly added tasks are now available on the list page for 'Tickets'.

Import Tasks from a Spreadsheet

To import tasks from a spreadsheet, click on the Import Tasks from Spreadsheet link as shown in Figure 12.

Figure 12
Figure 12

In the 'Import Task' page click on ‘Download Sample File’ to download and view the sample file with multiple tasks as shown in Figure 13.

Figure 13
Figure 13

Once you fill in your task data in the sample spreadsheet, browse to select the spreadsheet from your device and click on the 'Import' button as shown in Figure 14.

Figure 14
Figure 14

Once you import the file, all the field values as extracted from the file and other mandatory fields are displayed to you for filling in/editing as shown in Figure 15.

Figure 15
Figure 15

Clicking on the '+ Add More' button will add a new row where you can fill in the information about one more Task. Clicking on the 'Close' button appearing against each row will remove the row.

Once you are done with, click on the 'Submit' button as shown in Figure 15. You can then see that the newly added Projects are now available on the list page for 'Tickets'

.

View the Details of a Ticket

To view the details of a ticket, click on the 'View' icon as shown in Figure 16.

Figure 16
Figure 16

Add Log for a Ticket

To add a log for a ticket, click on ‘Add Log’ button as shown in Figure 17.

Figure 17
Figure 17

In the Add Log page fill in all the details and click on the ‘Submit’ button as shown in Figure 18. Each step shown in Figure 18 is explained in the below table.

Figure 18
Figure 18

Sl. No. Name Type Description
1 Log Details Optional Enter the log details
2 Caption Optional Enter the caption of the file that you would like to upload in the log
3 Attach File Optional Click to select and upload file from your device
4 +Add More Optional Click to upload one more file in the log
5 Hours Spent Required Enter the hours spent for the log
6 Status Required Select a value from the dropdown menu

Filter Tickets

To apply a filter to view selected Tickets, click on the 'Filter' button as shown in Figure 19.

Figure 19
Figure 19

Then enter or select values for the respective fields appearing in the 'Filter Ticket’ window and click on the 'Filter' button as shown in Figure 20. In this screen you can also find a list of fields related to Ticket. There is a checkbox against each field name. Check the fields which you want to be available in the downloadable spreadsheet.

Figure 20
Figure 20

To view the Tasks added for a Project in a Gantt chart, click on the 'Gantt Chart' button shown in Figure 21. Each step shown in Figure 21 is explained in the below table.

Figure 21
Figure 21

Sl. No. Name Description
1 Month View Displays the tasks for the current month
2 Week View Displays the tasks for the current week
3 Day View Displays the tasks for a single day
4 Task ID and Subject The id and subject of the added task

Download Tickets

To download the list of Tickets added for a Project, click on the 'Download' button as shown in Figure 22.

Figure 22
Figure 22