Basics of Robotic Process Automation (RPA)

This article discusses RPA that performs repetitive tasks efficiently and makes digital transformation a reality.

Phytoon Admin Mar 31, 2022

Automation simply implies “Do It Yourself.” Automation has drastically transformed businesses and commercial industries and made life easier than predicted. Developers are continuously seeking the best approaches to expand computer technology. Presently, we are encompassed with several advanced technologies and digital tools, strengthening the growth of automation to perform simple to complex tasks. Among many, RPA is a suitable technique to automate business processes without a re-engineering team.

Introduction to RPA

Robotic Process Automation (RPA) is a software technology that enables individuals to build, deploy, and manage software robots to mimic and integrate human activities and interact with digital systems to complete business processes.

RPA robots employ the user interface to acquire and decipher data, trigger responses and communicate with other systems to conduct repetitive tasks steadily.

RPA streamlines workflows making organizations more profitable and scalable. It increases employee satisfaction, engagement, and productivity by eliminating tedious chores from their workdays.

RPA can handle various tasks such as transferring data from one application to another without API, entering data into numerous fields, re-entering data, copying and pasting, or similar operations mainly governed by rules and deadlines. RPA robot is a software worker who can retrieve customer profiles and support and order data from various enterprise systems and apps.

RPA offers non-intrusive techniques that can quickly be applied to accelerate digital transformation. In the fast-paced era, consumers expect more efficient and personalized services. Enterprises that employ digital capabilities like RPA to cater to sophisticated and growing consumer demands can sustain in the long term.

Robots are more precise, accurate, and resistant to boredom and can easily be scaled than a human workforce. RPA can automate almost any rule-based task using any software program or website.

Benefits of RPA

Following are the benefits of RPA:

  • Reduce Cycle Time and Improve Output: RPA tools can perform various jobs faster than humans. These tools can perform tasks 24*7 repeatedly as they don’t demand any sleep.

  • Scalability and Feasibility: When a robot-driven process is defined as a function of specific guidelines for a particular time, several robots are arranged quickly to complete tasks. Moreover, as robots can perform multiple jobs simultaneously, they can be reallocated wherever there are critical processes to get completed.

  • Comprehensive Data Capturing: RPA robots are designed to seize plenty of data. Their tasks are monitored and recorded consistently to generate valuable data and patterns supporting additional process improvement efforts.

  • Systematic Resources Execution: Some tasks and processes suitable for automation are challenging and time-consuming for teams. Employees discharged from these tasks are reassigned to higher-valued, higher-paid tasks.

  • Saves Time and Improves Accuracy: Robots are programmed to enhance accuracy and obey regulations and don’t misinterpret, thus saving time. Since robots work as instructed, they don’t apply any perceptions that might increase human error, faults, or abnormalities.

  • Saves Cost: When the repetitive jobs in business operations are automated, it decreases staff size and reduces common human error and hence more significant cost-cutting.

  • Quick ROI: Since a robot can work the equivalent of about three employees, RPA could increase productivity across various industries, leading to a faster positive ROI than expected.

Challenges of RPA

Though RPA can aid organizations to grow, it faces some significant challenges such as:

Organizational Culture

While RPA will eliminate certain job roles, it can escalate progress in new roles to handle complex tasks. Organizations need to accelerate learning culture and an innovative environment. Employees' adaptability is significant for implementing automation and digital transformation programs by educating employees and employing training or skill programs.

Inadequate Scaling

While RPA can conduct multiple business operations simultaneously, it becomes challenging for organizations to scale regulatory updates or internal changes. Organizations should have 100 or more active robots as a part of advanced programs, but they have around ten bots as RPA initiatives programs.

Deliver Short-term Outcomes

RPA solutions are adaptable and provide a better user experience, but this can be introduced for short-term issues. Long-term sustainability calls for complex omnichannel capabilities, regular workflow inspection, and optimization.

Lack of Infrastructure and Ownership

When employees are unaware of their jobs and responsibilities in the new automated environment, it is difficult for them to correlate processes. It reflects a lack of ownership and accountability between teams. Companies choose to adapt RPA without considering their infrastructure. This is one challenge in RPA implementation.

Incorrectly Recognized Use-cases for Automation

Recognizing use cases that can deliver high ROI is necessary for obtaining a business’s buy-in. It can give a good budget view for the next cycle of process automation. Incorrectly identified use cases produce low ROI and don’t improve operational efficacy as expected. The complexity of processes, perceived for automation, significantly impacts the predicted ROI.

Why You Need RPA

Repetitive, tedious processes are time-consuming, labor-intensive, and costly for human beings. They squeeze the talents of well-trained and well-paid professionals. These manually executed operations slow down the company’s progress.

Therefore, companies should automate their activities due to increasing external pressure such as high competition, rapid innovation, a growing shortage of trained employees, rising customer expectations, increased compliance requirements, and crises such as COVID-19. When businesses automate operations, they become more stable and resistant to outside pressures.

To sum up the discussion, the benefits of RPA are significant; companies can speed up and improve digital processes by making them more stable. RPA robots work around the clock, without downtime or runtime errors, while conducting monotonous activities. In addition, any work that robots do is transparent and traceable where traceability advances compliance processes.

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