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How to Enlist a Communication Document on the Mail Organiser?

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Mail Organizer helps you to archive physical communication documents or postal letters in a single online platform and provides seamless interface for importing data from these documents, into the application.

  1. To enlist a communication document on the Mail Organiser, enter your username and password in the Login Screen of the application and click on the "Login" button as shown below.
  2. Figure One

  3. Upon successful login, you shall land on a page displaying the list of all documents that have been previously enlisted as shown below.
  4. Figure Two

  5. In the Menu, click on "Add Letter" as shown above.
  6. Upon doing so, the "Add Letter" screen shall appear. Choose the Document type from the "Letter Classification" drop menu as shown below. Then enter the "File Number" and the "Creation Date".
  7. Figure Three

  8. Then scan across the typed/printed text (address) from the mailing labels, and the "Subject" and the "Letter Number" from within the content of the communication document or the postal letter using the pen scanner. The data will be then instantly be input into their respective fields in the application.
  9. Once the data is entered, click on the "Save" button as shown above. The entered details will then be saved in the application.
  10. Figure Four

  11. If you click on the "Confirm and Save" button, it will open the edit screen of the entry as shown below, enabling you to review and make edits to the entry if needed. Once you are done with the edits, click on the "Save" button. The entered details will then be saved in the application.
  12. Figure Five



Updated on Jun 09, 2018

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