How to Enlist a Communication Document on the Mail Organiser?
Mail Organiser helps you to archive physical communication documents or postal letters in a single online platform and provides seamless interface for importing data from these documents, into the application.
To enlist a communication document on the Mail Organiser, enter your username and password in the Login Screen of the application and click on the 'Login' button as shown in Figure 1.
Upon successful login, you shall land on a page displaying the list of all documents that have been previously enlisted as shown in Figure 2.
In the Menu, click on 'Add Letter' as shown in Figure 2.
Upon doing so, the 'Add Letter' screen shall appear. Choose the Document type from the 'Letter Classification' drop menu as shown in Figure 3. Then enter the 'File Number' and the 'Creation Date'.
Then scan across the typed/printed text (address) from the mailing labels, and the 'Subject' and the 'Letter Number' from within the content of the communication document or the postal letter using the pen scanner. The data will be then instantly be input into their respective fields in the application.
Once the data is entered, click on the 'Save' button as shown in Figure 3. The entered details will then be saved in the application.
If you click on the 'Confirm and Save' button, it will open the edit screen of the entry as shown in Figure 5, enabling you to review and make edits to the entry if needed. Once you are done with the edits, click on the 'Save' button. The entered details will then be saved in the application.